{"id":4551,"date":"2022-06-10T10:53:15","date_gmt":"2022-06-10T16:53:15","guid":{"rendered":"https:\/\/cnsit.colostate.edu\/kb\/?p=4551"},"modified":"2022-08-08T13:33:20","modified_gmt":"2022-08-08T19:33:20","slug":"making-meeting-appointments-for-conference-rooms","status":"publish","type":"post","link":"https:\/\/cnsit.colostate.edu\/kb\/making-meeting-appointments-for-conference-rooms\/","title":{"rendered":"Scheduling Meeting Reservations for Conference Rooms In Outlook Desktop App"},"content":{"rendered":"\n

Before we begin, add the room calendar you’d like to reserve to your Outlook. The directions to do so are here: https:\/\/cnsit.colostate.edu\/kb\/adding-shared-calendar-to-outlook-calendars<\/a> <\/p>\n\n\n\n

Click Calendar view in the bottom left of your Outlook client<\/p>\n\n\n\n

Having added the calendar to Outlook, tick the box next to the room calendar you have added. In a moment you will see the current reservations already made for the room <\/p>\n\n\n\n

On your PERSONAL CALENDAR<\/strong> double click the day you’d like to make the reservation <\/p>\n\n\n\n

An Untiled Calendar Event template will pop up<\/p>\n\n\n\n

Give it a Title and uncheck All Day<\/strong> and change the Start Time<\/strong> and End Time<\/strong> that you’d like to reserve the room for<\/p>\n\n\n\n

In the location field: <\/p>\n\n\n\n

For a Chemistry conference room type: chem rm<\/strong> and then select from the drop down list<\/p>\n\n\n\n

For Chemistry Research conference room type: research<\/strong> and choose from the drop down list<\/p>\n\n\n\n

The room will appear in the Required field<\/strong>. Add any participants you’d like to attend to the Required<\/strong> or Optional<\/strong> field <\/p>\n\n\n\n

Click Send<\/strong><\/p>\n\n\n\n

You will see the reservation appear on your personal calendar and after a few moments it will appear in the room calendar you have chosen to reserve. A meeting invite will be sent to any of the participants you have added<\/p>\n\n\n\n

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To Change a Reservation Date or Time<\/strong><\/p>\n\n\n\n

On your Personal Calendar<\/strong>, double click the reservation<\/p>\n\n\n\n

The Reservation template will open and you can change the date and\/or times of your reservation<\/p>\n\n\n\n

Click Send Update<\/strong> <\/p>\n\n\n\n

The reservation will change on both calendars and participants will be emailed in regards to the change <\/p>\n\n\n\n

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To Cancel a Reservation<\/strong><\/p>\n\n\n\n

On your Personal Calendar<\/strong>, right click on the reservation and select Cancel<\/strong> from the dropdown menu<\/p>\n\n\n\n

The Reservation template will open<\/p>\n\n\n\n

Click on Send Cancelation <\/strong><\/p>\n\n\n\n

This will remove your reservation from your personal calendar as well as the room calendar. It will also email any of the participants that the reservation\/meeting has been canceled<\/p>\n\n\n\n

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Before we begin, add the room calendar you’d like to reserve to your Outlook. The directions to do so are here: https:\/\/cnsit.colostate.edu\/kb\/adding-shared-calendar-to-outlook-calendars Click Calendar view in the bottom left of your Outlook client Having added the calendar to Outlook, tick the box next to the room calendar you have added. In a moment you will […]<\/p>\n","protected":false},"author":4,"featured_media":4361,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[86,5,20,6,14],"tags":[],"class_list":["post-4551","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-calendars","category-general-cnsit","category-general-computing","category-knowledge-base","category-tips-and-tricks"],"_links":{"self":[{"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/posts\/4551","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/comments?post=4551"}],"version-history":[{"count":16,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/posts\/4551\/revisions"}],"predecessor-version":[{"id":4653,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/posts\/4551\/revisions\/4653"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/media\/4361"}],"wp:attachment":[{"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/media?parent=4551"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/categories?post=4551"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cnsit.colostate.edu\/kb\/wp-json\/wp\/v2\/tags?post=4551"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}