Colorado State University

As Onedrive storage space diminishes and our quotas are cut there is a setting change that can reduce the amount of storage space being used without deleting or moving files and folders off of Onedrive. This setting is versioning and this article will explain how to reduce the amount of versions that Onedrive stores after changes are made to a file.

1. Sign into https://portal.office.com with your netid@colostate.edu and password.
2. Navigate to Onedrive after you have signed into the M365 portal.
3. Click on the Gear icon to open your OneDrive settings.
4. Click on OneDrive settings.
5. Click on More Settings on the left.
6. At the bottom of the page, click on Return to the Old Site Settings page.
7. Click on Site libraries and lists.
8. Click on Customize “Documents”. Note, this is just one Customize location in this list where versioning can be configured. It is the most likely one that will impact your storage.
9. Click on Versioning Settings.
10. The important configuration setting is “Keep the following number of major versions:”
11. This setting will most likely be set to “500” and you can reduce it to “100”

This setting change will result in Onedrive only keeping 100 versions of the files in your Onedrive which can reduce the amount of storage being used without deleting or moving the files themselves.