Colorado State University

“A team owner in Microsoft Teams can add and manage guests in their teams via the web or desktop app. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can participate as a guest in Teams, with full access to team chats, meetings, and files. Only people who are outside of your organization, such as partners or consultants, can be added as guests. People from within your organization can join as regular team members.” – https://docs.microsoft.com/en-us/microsoftteams/guest-joins

This guide will show you how to schedule or add a non-university email account to a Teams meeting.

• To schedule a meeting with someone who’s not a part of the university you will want to click on the “Calendar” button in the menu on the left side of the Teams window
• Click on the “+ New Meeting” button and add a title and select the date and time of the meeting
• In the “Add required attendees” field input the email address the non-university attendee would like to use
• That email address will receive a meeting invite that the non-university attendee can use to participate in the meeting by clicking on “Click here to join meeting”

Alternatively, each Team meeting that is scheduled comes with an “audio-only” phone number that can be used in a pinch. This can be found in the meeting details when created.