Colorado State University

If you save emails to local mailboxes on your computer and need to free up some space on your hard drive you can move the emails back to the Exchange server as a safe storage space that is also accessible on any device which has your Colorado State email account synced. These instructions will guide you through setting up subfolders on your Exchange inbox and moving emails from local mailboxes to those subfolders.

• Open Apple Mail and locate the local mailboxes you’re wanting to move to Exchange
• Navigate to https://portal.office.com/ in your preferred browser and login with your NetID@colostate.edu and NetID password
• Open the Outlook application which is in the list of applications on the left side of the screen
• Once the Outlook application is open you will see your Exchange inbox
• Right click on Inbox and then click on “Create new subfolder” this will create a folder where you can place emails saved to local mailboxes in Apple Mail back onto the Exchange server to free up space on your computer
• Name the newly created folder after one of the local mailboxes in Apple Mail
• Go back to Apple Mail and you should see the newly created subfolder reflected there under the Inbox
• Once you confirm that the subfolder is also reflected in Apple Mail select the local mailbox in Apple Mail you’re wanting to move
• Once the mailbox is selected and the emails are displayed scroll back up to the newly created subfolder in Apple Mail and click and drag the emails to that subfolder
• Once the emails have moved to the subfolder navigate back to Outlook in https://portal.office.com/ and you should see the emails in the subfolder there as well which means they’re off your computer and backed up to the Exchange servers
• If your local mailboxes have mailboxes within mailboxes you can create subfolders within subfolder to maintain the original structure of the local mailboxes in Exchange